Last revised 6/14/2019
If you already read this and are looking for the rest of the article (parts 3, 4 and 5)… Look HERE.
Steven’s father passed away last December and the family decided to hold a memorial in Smith Mountain Lake, Virginia on Memorial Day weekend. Seemed entirely appropriate as that is when all of dads cross-country scattered kin could convene… that and dad also served in the Army during the Korean War era. What I hope to illuminate in this article are some of the considerations to consider to take a multi-day or longer car trip. In this case, we flew to Roanoke Virginia via Chicago (the upper line) and then drove my fathers car back from Smith Mountain Lake through Virginia, North Carolina, Tennessee, Arkansas, Oklahoma, Texas, New Mexico, Colorado, Arizona, Utah, Nevada and finally California.
I’ve divided the discussion into the following sections:
- Trip Planning Tools (Excel and Google Maps proved to be the most useful)
- Supplies and Provisions
- Booking Lodging and Excursions
- Photography and Night Photography Considerations
- Lessons Learned (What went wrong, what went right)
Trip Planning – Google Maps + My Scenic Drives + Excel
The way I started was simple: fire up google maps, enter my beginning city, added known stops (arranged east to west) and see what happened. To travel directly from Moneta, Virginia (Smith Mountain Lake) to San Jose mapped out as 40 hours of driving over 2722 miles. Since our actual mileage was 3982, clearly we did not take the “straight path” which would have been I40 nearly the whole way. One of the limitations with Google Maps is that you can have a maximum of 10 stops – unless you’re willing to do strange unnatural acts (or create your own map). But the key here was to see what the total distance was. Next I looked at breaking the trip up into digestible bits. The goal was to NOT drive more than 8 hours total in a day. And more significantly, to not be “on the road” more than about 10 hours including stops for sightseeing meals and potty breaks. Google maps was a bit unwieldy as I added more destinations and re-routed the segments to include driving to and through places of interest. One of the nice side benefits of using Google Maps, though, is that I could pull up the map on my laptop and send it to my phone directly. The phone then served as our GPS since the 12 year old navigation system in the car was clearly out of date.
One tool that I spent a lot of time on, and certainly helped was “My Scenic Drives“. The interface is a little clunky but My Scenic Drives can automatically divide up your driving based on time, but its method is not ideal. Indeed, the best use of My Scenic Drives was to “Find Nearby Attractions”. That proved to be it’s forte. “Avenue of the Ancients?” Why yes, thank you. “Valley of the Gods?” OF COURSE!, Chaco Culture, Mesa Verde, Bisti Badlands…. nearly all of these were suggested when searching in New Mexico, Arizona, and Utah. At one point I had at least 70 items “on the map” as potentials, and I paired it back to a mere 50. Reality eventually set it and I paired it back much further.
I had a core list of must go places which included White Sands, NM; Monument Valley, UT; Lake Powell, AZ/UT; Lower Antelope Slot Canyons, Page, AZ; Toadstool Hoodoos, Kanab, UT; Valley of Fire State Park, NV. To that list there was a long list of LIKE-to-GOs that included Chaco Culture, Avenue of the Ancients, Mesa Verde, and many more. Since my wife traveled with me, it was also important to include stops and destinations that were of interest to her as well.
Ultimately the reality of the distances, vehicle choice and time constraints dictated what stayed in and what fell out of the plan. And THEN it got even tougher… Scheduling it on some days required to-the-HOUR timing. To be clear, not every day needed to-the-hour scheduling, but 2 of the 14 did… and that’s when I turned to creating an Excel spreadsheet. The spreadsheet helped in a number of ways: accumulating miles (and thus predicting fuel costs and tracking lodging costs), accumulating time, and also keeping a record of addresses, reservation numbers and status… and more. The reality of one of the days made me realize that from Farmington, NM to Monument Valley, AZ, it was just not possible to go through Avenue of the Ancients AND Valley of the Gods as well. The reason: I had booked an overnight photography tour of Monument Valley and HAD to be at the View Hotel in Monument Valley by 2:30 PM or the photo tour was in jeopardy. It worked out just fine, however, as the Mrs. wanted to visit Four Corners, so we timed our Farmington, NM departure to arrive around opening time at Four Corners (a Navajo nation stop) and then budgeted time at the additional stops. Fortunately we ended up about an hour ahead of schedule on that day, and were able to take a brief detour into Valley of the Gods.
To accommodate our desired focus points, we elected to “force march” from Raleigh, NC to Amarillo, TX with no sightseeing except for one lunch stop in Omni Oak Grove in in Asheville.
That’s nearly 2/3 of the total east-west distance, and we did it in three LONG days (each less than 8.5 hours of driving, however). I micro managed the stops. The locations I picked for lodging initially were Knoxville, TN, Little Rock, AR; and Amarillo, TX. But the Little Rock to Amarillo drive was almost 9 hours, and the Knoxville to Little Rock was similarly long. There was also the matter of potential rush hour traffic, so the plan changed to drive 40 miles farther west on the first day (Harriman, TN), and about 20 miles farther west the next day (Maumelle, AR instead of Little Rock). That evened out the driving a bit more and got us away from major cities during rush hour. Mind you I still had to find cities with decent lodging. While I might be willing to stay alone in a flea bag hotel for a night, that wouldn’t fly with the Mrs. Choosing better lodging made the trip better overall, anyway!
One thing I highly recommend doing is making sure to add in an extra day or two here and there for two reasons: one is to have a cushion in case you run into delays, or find places more interesting than you expected, and the second is perhaps obvious: rest is good! No sense hauling your luggage into and out of the car twice a day every day. We elected to stay two days in Albuquerque, NM; and three days on the Pacific Coast of California – the latter came about because Las Vegas was just TOO hot to stop, and we needed some cooler “wave time”.
What I wish I had done was to pick the same “chain” of hotels as much as possible. But my strategy of not booking everything in advance proved helpful for changing plans as needed. See the Booking Lodging and Excursions (part 3) for the rationale behind each.
Maps Can Lie – BEWARE!
One last comment about using any mapping software (Google Maps, for example), is to inspect the path carefully. I’ve seen mapping software make bone-headed decisions. On the planning for this trip, for example, it routed us over about 50 miles of dirt-road driving until I forced it to pick a different route by adding intermediate destinations. Once in California, the mapping software assumed that the East Pinnacles National Park and West Pinnacles National park were connected by a road – but they AREN’T. The best you could have done is carry your car about 3 miles over a foot path… And of course there are many examples where people have relied on outdated maps of places like Death Valley and ended up in a heap of hurt.
Supplies and Provisions
Because we were flying from the West Coast to the East Coast, we couldn’t possibly take all the provisions we would want on the plane. Some of the things that just were impractical to take included:
- A cooler for drinks (plus snacks and ice)
- A tow strap (in case we got stuck in sand or mud somewhere)
- Bits of carpet for traction
- Jump Start cables & jump start battery
- Keurig Cartridges
- Supplies, blanket / pillow
- Gallon or more of water
- Quart of the proper oil
- Gallon of Bug / Windshield cleaner
And despite my normal camera-bag-full of equpiment (2 cameras, lenses, two tripods, etc), I elected to take ONE camera – the Nikon D600 – and ONE lens (24mm manual focus), and one tripod. I also took my Mavic Drone, but was only able to use it once… most locations prohibited drones, the wind was excessive in other locations, and a complication with the software made it impossible to use in one area that I wanted to use it… more on that in the Photography and Night Photography Considerations chapter.
My father’s car is an older model Lexus and so it wouldn’t be suitable for going down the bumpy off road areas where I might take an AWD high clearance vehicle like my Subaru. I also knew that some of the destinations included driving on unpaved roads. Indeed, some of the destinations that we removed from our itinerary were removed because of the off-road driving required. Since we clearly couldn’t take all needed provisions on the plane with us, and it was not clear that we would be able to acquire all that we desired, I used Amazon to order and have shipped to my father’s house the hard-to-find supplies that I needed. We figured we could pick up a cooler, snacks and drinks, water, oil and windshield cleaner along the way. Indeed, after we noticed that the first two lodgings had in-room Keurig machines, we bought Chai and Pete’s coffee cartridges. I am a Chai drinker, and my wife is a coffee snob. Only about 40% of the places we stayed had such machines, but when they had them, it meant we could enjoy our normal morning and evening beverages.
In Case of Emergency
For our peace of mind, I purchased and activated a plan on a Garmin InReach mini. I had the device shipped to my home before we left so that I could make sure it worked, and the service was active. The Inreach mini is a portable satellite communication device that can be used to track your location –
indeed that device supplied the tracking information for the map presented at the top. One of the plans allows you to track your location every 10 minutes – you can see I turned on tracking somewhere over Nevada on our flight out. The mini can also be used like the SPOT emergency location device to send 3 different canned messages to pre-canned destinations. The mini is about twice the cost, but it’s bi-directional. The messages I chose were: All is well, just checking in when arriving at lodging for the night; Look what I found to mark a particularly interesting place for posterity; and Delayed, or rerouted to indicate we were fine, but not going to arrive as planned. The device also allows an SOS to be sent, and you can then communicate by text with the emergency personnel to indicate what your needs are, and they can text you to indicate their status. Fortunately we had no need of sending an SOS, but there were many areas where we had little and NO cell coverage on either Verizon or ATT (my wife and I have different plans on purpose), so the peace of mind was worth the about $50 of service… and no doubt I’ll use the $300 device in the future.
It wasn’t enough, of course, to merely plot out the path. We also had to be mindful of the weather and road conditions. I’ve written extensively about how I >> plan for weather << so visit that link to learn how I use Weather.gov to be aware of what is going on. On this particular trip, we drove through the middle of the country prior to and during tornado and flooding events. Without the maps, we might have ended up in the wrong place at the wrong time. As it was, a tornado struck 1 mile away from our path two days prior to arriving (El Reno, Oklahoma) and major flooding was experienced in Little Rock and Fort Smith, AK the days of and following our trip segments there. Amarillo, TX and Roswell, NM were also hit with violent thunderstorms, and we used the forecast to refrain from heading up into Santa Fe, NM due to severe storm warnings. One Android tool I picked up and used was the NOAA Radar app. That offered alerts about nearby events – it was worth one month of subscription at $3 just to get those!
One of the other things that I discovered, but wasn’t aware of is that Google Maps in addition to notifications of slowdowns and road construction also has notifications about speed (radar) traps. We weren’t speeding anywhere, but the heads up certainly came in handy in case we decided to “blow the doors off a slowpoke driver” at an inopportune time.
We did acquire a decent cooler, small enough to fit in the backseat, but with a velcro latch so that it would be easy to open while underway. It had to be spacious enough to hold a half dozen drinks, ice AND chocolate. Since it was quite hot during our trip, even a short stint with the A/C off would result in a choco melt-down. I employed a trick I often use when hiking. After finishing an Ice beverage (sparkling sweetened drink), I rinsed it and refilled it with tap water. In lodgings that had a freezer component of the mini fridge, I put the refilled bottles in the freezer. Those frozen bottles then served as ice, and in a pinch, cold drinking water on some of our hot hikes. Do not try this with your average bottled water, however, they are too thin and flimsy to stand up to freezing.
It is also a good idea to buy a one or two gallon bottle of water that you can use for drinking (when the tap water is sketchy), and as an emergency source of coolant should your car need it.
See The Rest of the Article!
>>> Click here for parts 3, 4, and 5 along with many photos! You’re also welcome to use my excel planning sheet for yourself. The sheet contains links to the maps I used (divided into daily segments), a TODO list, as well as a heap of web references I used to select the events and locations I visited.